June 2022 VYSA board meeting

Date: 12 June 2022
Meeting started at 7PM

Attendance

Board:
Josh Potaracke
Jeff Mackeben
Steve Roemen
Jennifer Burns
Charlie Lawrence
Kim Hottenstein
Erin Wencl
Sam Taylor
Ben Filter

Absent: Nick Schellenger

Public: plus many others via Zoom Jena Oeltjen in attendance

Follow Ups from previous meeting / Meeting Agenda:

1. Call to order
2. Approval of 5/22 minutes
3. General Season update and information
4. Parent/Public comments open
5. Move to closed meeting.
   1. Treasurer Report
   2. Select Committee reports
      1. Executive Committee Report
      2. Equipment report
         1. Field repair
         2. Jerseys
   3. Business Development Committee
      1. Fundraising update.
   4. Operational Report
6. Coaching Director Report - Josh
   1. Tryout Update
7. Old Business
   1. Fall Planning
      1. Tournaments
   2. Bylaw final review, proposals and approval
      1. Public/Parent board time request process
   3. Fall season end celebration
8. New Business
   1. Updating website during season with team news/photos etc
   2. Investment opportunities
   3. Summer Update
   4. Rebrand?
9. Discussion Items
10. Future Meeting Items
    1. Coaching contract review.
    2. Mission/vision Review
    3. Future rec and/or associate coaching director- attachment
11. Closed Session if Necessary
12. Adjourn

Meeting recording to be available only to members who ask to view it.

Approval of previous minutes

motion to approve by Jen at 7pm, approved

Parent concerns

Jena brought up: Wanted to know tournament, travel commitment dates.
- Will be provided in our offer letter.
- We will get information posted to the website.

Treasurers report

Current balance of $31773

Lowmans gave $600 donation

Fundraising report

sugar coated, greater than checks arriving soon. Need to get signed up for cornfest.

Coaching director

• given by Josh

discussion about 10U

• 2 tournaments
• swd league play
• Kids at tryouts will be diverted to FAST if necessary.

Ben requested a parent in-person meeting at end of July to ensure demosphere pictures are setup correctly, discuss parent actions, how to cheer, etc.

Looking for U10 , U14 and potentially U13 boys coaches.

Tournaments Wassau Sep 16th Verona Sep 25th Woodbury Oct 8th Coulee Cup Oct 15th

Equipment manager

Evaluating new jerseys (75 - 120)/kit from Challenger wear

Remington fields are still in rough shape.

Looking for volunteers to help leveling, re-seed.

Meeting concluded @ 8:24 PM

Followup agenda items:

• Next meeting July 17th
• Extra board meeting for bylaw review - June 27th 6:30 @ pizza corral - reserved