June 2022 Extra VYSA board meeting

Date: 27 June 2022
Meeting started at 6:38PM

Attendance

Board:
Josh Potaracke
Jeff Mackeben
Steve Roemen
Jennifer Burns
Ben Filter
Sam Taylor

Absent: Kim Hottenstein
Erin Wencl
Nick Schellenger
Charlie Lawrence

Follow Ups from previous meeting / Meeting Agenda:

1. Call to order
2. Approval of 6/22 minutes
3. Treasurer Report.
4. Select Committee reports (If anything to be updated or addressed)
   1. Executive Committee Report
   2. Equipment report
      1. Field repair - Heard nothing from P&R as of this writing
      2. Jerseys
   3. Business Development Committee
      1. Fundraising update.
   4. Operational Report
5. Coaching Director Report
   1. Tryout Update, concerns and fall/spring team forecast
      1. Future process consideration
6. Bylaw final review, proposals and approval
7. Old Business
   1. Fall Planning
      1. Tournament update
   2. Fall season end celebration
8. New Business
   1. Updating website during season with team news/photos etc
   2. Investment opportunities?
   3. Rebrand worth considering?
   4. Coaching contract review
   5. Future Rec and/or coaching director review
9. Discussion Items
10. Closed Session if Necessary
11. Adjourn

Meeting recording to be available only to members who ask to view it.

Approval of previous minutes

approved at 6:41

Parent concerns

Treasurers report

Current balance of ~$97000
There will be changes after refunds, etc.

Field report

Working with Park and Rec (Chris) to fix up fields.

Haven’t been able to reserve High School fields (re-seeding ??)

Coaching director

Had to deal with upset parent regarding team placement.

Unable to field High School girls teams.

Need to think about full year comittments…

roster sizes so far:
U16 boys - 6 players U15 boys - 7 U14 boys - 17 fall 14 spring
U13 boys - 16 fall 13 spring

FAST program

• registration
• field spaces 5-6, 6-7 PM
  • viking??
• Aug 15th - Oct 16th (9 weeks)
  • Monday or Tuesdays
• No shirts
• costs - $50
  • $200/coach ??
  • $20 for registrar
  • $7 insurance

Registrar

• SWD report

Need to ensure coaches have safe sport updated, with coaches card.

Equipment manager

Jersey’s are ready to go.
2 jerseys 2 shorts 2 pairs of black socks ~$86/kit

creating a store for swag, etc. where parents can order.

Uniforms are going to be bulk ordered. (3 week turnaround)

Motion to approve new jerseys was given by Jen, Ben seconded.
Motion passed.

Open Discussion:

• coaching contract updates

Fall coaching contract per diem raise to $400 Ben raised the motion, Jen seconded. Motion passed.

• non-compete to be added to coaching contract.
  • prevent recruiting for one season.

Motion to appove the by laws and approved at 8:12PM

Add parental concern form on the website, for parents to use prior to joining board meetings.

Jeff has 3 proposals for re-branding for us to look into.

Meeting concluded @ 8:16 PM

Followup agenda items:

• FAST program coaching spend